Grants Manager – Lookout Local Santa Cruz

LOCATION: San Francisco Bay Area

FULL TIME: 100% FTE, 40 hours per week

COMPENSATION: $26.50 – $29.50 per hour, not exempt

ADVANTAGES: Medical, vision and dental insurance, paid holidays, flex days, life insurance and pension plan

ORGANIZATION SIZE: 50+ employees

REPORTS TO: Director of development

JOB OVERVIEW: The Grants Manager will join a fast-growing Digital NEST development team and will be involved in managing grants through every step of the grants process, including building relationships with potential donors, writing creative and effective grants and oversight of grant reporting for government and private funders. .

The manager typically directs the specifics of all grants, including their structure, regulatory compliance, and communication with other departments in the organization and other stakeholders. The Grants Manager may also train staff on compliance issues and processes. The Manager will work with senior management and programming staff as needed to identify funding opportunities and implement grant-funded project details.

RESPONSIBILITIES:

Research & Writing Grant:

  • Act as lead writer for the grant (e.g. writing, editing, proofreading, etc.)
  • Collaborate with the Senior Director of Finance to create special project budgets and write budget justifications
  • Provide professional support and assistance by researching, preparing, submitting, and overseeing externally funded grants, contracts, and agreements that support and complement the assignment

Grant Processing, Compliance and Reporting:

  • Treatment:
    • Develop, maintain and ensure that appropriate grant management procedures are in place and consistently followed, including but not limited to: due diligence procedures, grant reporting, award letters, grant agreements and procedures to ensure availability of funds
    • Process, review and ensure the accuracy and completeness of grant information
    • Communicate with staff and donors (if applicable) regarding any grant issues; answer questions and resolve issues as they arise
    • Act as a liaison for the development team, assisting in the coordination of grantmaking tasks between the program, finance, and growth teams to ensure a smooth and efficient process for all, often providing technical assistance to program staff
    • Assist in the preparation of monthly development reports for the Board of Directors
    • Alert appropriate personnel to issues requiring resolution and retain appropriate documentation
    • Familiarize yourself with IRS rules and regulations, as they relate to the grantmaking process; attend training if necessary
    • Research and develop the profiles needed to assess/prioritize foundations and potential corporate supporters
    • Engage the CEO, Director of Development, Program Directors and other staff as appropriate in developing strong relationships with foundation partners
  • Payments:
    • Process, track and forecast grant income and expenses
    • Oversee and ensure that all restricted and multi-year grants are tracked appropriately and expended on time
    • Liaise between the finance and development departments to ensure compliance and reporting requirements of externally funded programs in accordance with general and specific agency program requirements and Digital NEST policies and procedures
  • Report :
    • Collaborate with program managers to write progress reports for all grant-funded projects
    • Develop grant reports based on management requests and develop ongoing reporting and tracking processes. View and present data in a variety of formats, coordinating with staff as needed
    • Coordinate with finance staff to produce quarterly and year-end reports for internal benchmarking and for annual audit
    • Assist in the preparation of the organization’s annual budget, working with the Director of Development and Senior Director of Finance by providing ad hoc reports
  • Grant database and administration:
    • Maintain and improve documentation including forms, protocols and workflows in Salesforce
    • Maintain basic organizational and individual contact information, including electronic payment information
    • Collaborate with the IT team on system maintenance, including identifying and documenting issues, defining requirements for new protocols, and testing new procedures
    • Monitor designated inbox for updates and requests; react and take appropriate action

QUALIFICATIONS:

  • At least 5 years of experience writing or managing grants in a non-profit organization
  • At least 2 years of leadership experience
  • A proven track record in grant writing
  • Advanced knowledge of Google Workplace collaboration tools (Google Docs, Sheets, etc.)
  • Basic proficiency with a task management system, like Asana
  • Experience with a donor database (like Salesforce)
  • Previous experience with youth services or educational organizations preferred but not required
  • A self-starter with strong organizational, communication, presentation and customer service skills
  • Ability to interact and communicate well with others and work independently
  • Attention to detail and collaborative spirit
  • Must be flexible; have a positive and positive attitude; and have a strong desire to work in an industry that is focused on helping others
  • Comfort with networking and meeting new people in activist and nonprofit circles as well as in business and enterprise
  • Basic skill in data visualization

TERMS:

  • Passion for Digital NEST’s mission and belief in upholding the organization’s core values.
  • Understanding and sensitivity to issues of culture/ethnicity/race, gender, sexual identity, class/socio-economic status and immigration status
  • Ability to be an ally for people of color, women and lesbian, gay, bisexual, transgender, queer, questioning and intersex people and their allies (LGBTQIA)
  • Applicants must have a valid CA driver’s license, pass a background check, and be able to travel and work occasional evenings or weekends, or as required.

Digital NEST, Inc. is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other characteristic protected by law.

Digital NEST is also committed to providing an inclusive experience for all applicants and will endeavor to make reasonable accommodations in the interview process to known physical or mental limitations of qualified employees with disabilities, unless the accommodation would imposes an undue hardship on the operation of our business.

Please refer to our careers page for more information on how to apply for reasonable accommodations.

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